eSquirrel’s privacy policy for recruiting

1. General

The eSquirrel GmbH with headquarters in Guglgasse 6/2/608, 1110 Vienna, tries to do everything in its power to prevent unauthorized access to data of its users/applicants. Technical protection measures from the beginning („privacy by design“) such as SSL encryption and trusted cloud solutions should guarantee the highest possible data security.

2. Collection, processing and use of personal data

eSquirrel has legitimate interest in collection, processing or use of the personal data by eSquirrel or third-party service providers in the name and on behalf of eSquirrel. The legitimate interest is the search for employees/partners.

The collected data will be stored for 1 year. If there is a possibility of further contact (e.g. in case of newly opened positions) the data will be stored for 5 years from the time of the last contact.

The following data of applicants is processed by eSquirrel:

  • Data that you provide to eSquirrel in the course of your application. These data may be communicated in the letter of application/resume, in the course of correspondence or interviews and/or through other channels.
  • In particular, eSquirrel processes personal details such as first name, last name, date of birth, address, telephone number, e-mail address, information regarding professional career and qualifications and the content of any correspondence.

2.2 Additional technical information

Every access to eSquirrel transmits usage data and, if necessary, saves it in log files. These data are:

  • IP address of the accessing computer
  • Browser type and version
  • Device model, device name, device unique token, and operating system
  • Name of the retrieved page
  • Date and time of retrieval
  • Referrer URL
  • Transferred amount of data
  • Status message as to whether the retrieval was successful
  • Log data about the execution of the call

These data are automatically collected for the purpose of providing the eSquirrel service to the user.

3. Purpose binding

The collected data is used for the following:

  • Evaluation of the candidate for the advertised role
  • Evaluation of the applicant for other (potentially not yet advertised) roles
  • Communication with the applicant during the application process
  • Communication with the applicant about possible future roles
  • Prevent, detect and remedy potentially prohibited or illegal activities and enforce eSquirrel’s Terms and Conditions, resolve disputes and resolve problems.

4. Disclosure of personal data to third parties

eSquirrel does not sell, barter or otherwise disclose personally identifiable information to third parties for commercial purposes. eSquirrel transfers personal data of users only to third parties, if and to the extent that the user has given his consent to this, or insofar as eSquirrel is obliged to do so as a result of legal regulations or official orders.

Third parties are not external service providers of eSquirrel who provide services on behalf of eSquirrel. These include, for example, host providers, payment providers, debt collection agencies or e-mail or newsletter senders commissioned by eSquirrel for sending e-mails/newsletters from eSquirrel. Under “eSquirrel sub-processors” you will find a list of all service providers that provide services for eSquirrel under regulated conditions on behalf of eSquirrel.

Use of Google Analytics with anonymization function

We use Google Analytics, a web analysis service of Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, hereafter „Google“. Google Analytics uses cookies. The information generated by these cookies, such as the time, location and frequency of your website visit, including your IP address, is transmitted to Google in the United States and stored there. We use Google Analytics on our website with the addition „_gat._anonymizeIp“. In this case, your IP address will already be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area and thus anonymised. Google will use this information to evaluate your use of our site, to compile reports on website activity for us, and to provide other services related to website activity and internet usage. Google may also transfer this information to third parties if required by law or as far as third parties process this data on behalf of Google. Google does not claim to link your IP address to other data provided by Google. You can prevent the installation of cookies by setting your browser software accordingly; however, we point out that in this case, you may not be able to fully use all functions of our website.


5. Creation of anonymous and pseudonymous usage profiles for the optimization of services

eSquirrel will conduct and conduct research on the behaviour of its users as part of the use of its service, anonymizing and aggregating user data for this purpose. These data are stored within the scope of the EU Data Protection Regulation. The creation of user-profiles is for the sole purpose of making eSquirrel’s service more efficient, secure and user-friendly.

6. Use of cookies

eSquirrel uses so-called „cookies“ for the purpose of performing its services. A cookie is a text file that is either stored temporarily in the computer’s memory („session cookie“) or stored on the hard disk („permanent“ cookie). Cookies contain e.g. Information about the user’s previous access to the respective server or information about which offers were previously called. Cookies are not used to run programs or download viruses to your computer. Instead, the main purpose of cookies is to provide an offer tailored to the user and to make the use of the service as comfortable as possible. eSquirrel also uses cookies as part of Google Analytics, see section 4. The user always has the option to refuse the setting of cookies. This is usually done by choosing the appropriate option in the browser settings or through additional programs. For details, see the help function of the browser used by the user. If the user decides to disable cookies, he can not use eSquirrel in full on the web.

7. Information about stored data

The user has the right to request information about the personal data stored at eSquirrel at any time, as well as their origin, the purpose of the storage and the recipient to whom the data is forwarded. This information is free of charge and will be given in writing. The request for information must be accompanied by a copy of the identity card in writing and signed by hand to the following address: [email protected]

8. Deletion and correction of data

You have the right to object to the processing of your data and to demand the deletion or correction of the data stored about you. Please contact us via e-mail to [email protected].

9. Verification of personal data

To protect against people who misuse eSquirrel’s Internet services, eSquirrel uses randomly automated monitoring tools to randomly analyze activities on the platform and check the plausibility of user input, without any legal obligation on eSquirrel. Certain strings or logins from different users, such as those coming from a computer, can lock suspicious activity.

10. Current state of the art

The user is aware that data protection in the case of data transmissions on the Internet is not yet comprehensively guaranteed according to the current state of the art. In particular, e-mails do not represent secure communication, as the „reading“ of content can not be technically excluded. eSquirrel is not responsible for this, the user himself takes care of the security of the data transmitted by him to the Internet itself.

11. Disclaimer

eSquirrel has no influence on the compliance with the data protection regulations by the operators of external websites and services of third parties and can not assume any liability for the adherence to the data protection regulations by the operators of linked sites. eSquirrel does not endorse the content of external websites, eSquirrel or users of linked websites or files under any circumstances.


As of June 8, 2020


Any questions?

Contact us at any time, even if you wish to delete your account, at [email protected]!

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